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Policies and Procedures

Lynch Hill School is committed to being compliant with the General Data Privacy Regulations by May 2018.  Policies and procedures for this are currently under review.


The school reserves the right to charge in any circumstances permissible under the 1988 Education Reform Act.

However, no child will be disadvantaged or debarred from taking part in an activity on their ability to pay. The school has a policy of supporting any family who is unable to make the requested contributions towards any activity taking place during school hours. In the first instance, this should be discussed with the Principal, but each case will be judged on its merits and the decision rests with the Governing Body, who will make an award appropriate to the circumstances.

Download the full Charging and Remissions policy  here


The School has procedures for dealing with complaints; either about general matters or the curriculum, including special educational needs.  We aim to ensure that a concern, difficulty or complaint is managed sympathetically, efficiently and at the appropriate level and resolved as soon as possible. 

We are required to publish the number of complaints registered under the formal procedure for the peceeding academic year. 
The number of complaints received in 2015-16 is: 2

To download a Complaints Leaflet for Parents click here

To download the the full Complaints Policy, click here


Data Protection

Lynch Hill School collects and uses personal information about staff, students, parents or carers and other individuals who come into contact with the school. This information is gathered in order to enable it to provide education and other associated functions. In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.

To download the full Data Protection policy click here



Freedom of Information

The School acknowledges the right of the media and other third-party reporting mediums to obtain information from the School under the Freedom of Information Act 2000. The School will respond to such requests in accordance with the Act.

The School will not release information that is exempt from the right of access, unless prior authority has been sought. These most notably comprise:

(a) Personal data (including photographs).
(b) Matters declared confidential by the Governing Body, and; 
(c) Information likely to jeopardise the health, safety and wellbeing of a pupil or other individual.

The Freedom of Information (FOI) Act (2000) applies to academies, as it does to maintained schools.

Curriculum Policy

The staff and Governors of Lynch Hill School Primary Academy believe that each child has the right to access a rich, broad, balanced and differentiated curriculum, offering elements of in-depth study which is matched to pupils’ ages, abilities, interests, aptitudes and special needs. Our aim is that all children should learn to be adaptable; solve problems in a variety of situations; and work independently and as members of a team. 

The entire policy can be downloaded here

Early Years Foundation Stage

Our EYFS Policy can be downloaded here


Careers Education

We aim to provide opportunities to engage in career-related learning while gaining transferable life-long skills in applied knowledge, critical thinking and communication in order for our pupils to begin to make the successful transition from education.

Our Careers Education policy can be downloaded here

Sex and Relationships

Lynch Hill School Primary Academy has produced its Sex and Relationships policy in line with the legal requirements of the Education Act and it is based on the DFEE Sex and Relationship guidance 0116/2000. This policy has 3 main elements – knowledge and understanding, personal and social skills, and attitudes and values. It will support the pupils through their physical, emotional and moral development by providing them with clear information and opportunities to relate this to wider consideration. It is about the understanding of the importance of stable and loving relationships and marriage, respect, love and care. It is also about the teaching of sex, sexuality and sexual health but not the promotion of sexual orientation or sexual activity.

To download the policy click here


Admission forms will be accepted at any time through the year. Alternatively, an application via Slough Borough Council is equally acceptable. These applications are processed by the school. The school maintains a waiting list. Applications are ranked according to the published oversubscription criteria. The waiting list is held for one academic year.

Length of time on the waiting list is not used for selection in the case of oversubscription.   

The admissions policy for 2018-19 can be downloaded here 

Child Protection and Safeguarding

Lynch Hill School Primary Academy is committed to providing a safe and secure environment for children, staff and visitors, and promoting a climate where children and adults will feel confident about sharing any concerns that they may have about their own safety, or the well being of others.  The Child Protection and Safeguarding policy aims to ensure that we practice safe recruitment in checking the suitability of staff and volunteers to work with children; raise awareness of child protection and safeguarding issues and equip children with the skills needed to keep them safe; develop and implement procedures for identifying and reporting cases, or suspected cases of abuse and concern;  support pupils who have been abused in accordance with his/her agreed child protection plan; and establish a safe environment in which children can learn and develop.

To download the full Safeguarding policy click here

Special Educational Needs and Disability Policy

At Lynch Hill, we believe that all children have an entitlement to enjoy a rich, creative, broad and relevant education regardless of age, gender, race or creed. We aim to give all pupils the opportunities to achieve their potential. We can do this by identifying and removing barriers to learning whilst providing a personalised and stimulating learning programme. In partnership with the parents, we aim to ensure that the individual needs of all our pupils are identified and strategies developed to meet them so that we work together to further the development of the whole child. The Special Educational Needs and Disability policy provides full details of the way that the school identifies, supports and monitors the needs of pupils with special educational needs.

Download the complete SEND policy here

Disability Equality Scheme

At Lynch Hill, we are fully committed to ensuring all children, parents and other stakeholders are able to safely access our site and make full use of our facilities. This is reflected in our policies and our practices.

We always appreciate feedback regarding accessibility as part of our plan for continuous improvement in this area.

The school is committed to ensuring equal treatment of all its employees, pupils, parents/carers and any others involved in the school community, with any form of disability, and will ensure that disabled people are not treated less favourably in any procedures, practices and service delivery.  Please note that our Accessibility Plan is currently being reviewed.

Download the Disability Equality Scheme policy here

Download the Accessibility Plan here Please note that this document is constantly under review.

Behaviour and Discipline

The welfare of all pupils is our prime concern.  Rules are kept to a minimum and are based on self-discipline and respect for other people, for school buildings, equipment and resources. Behaviour that endangers self or others is not acceptable and we look to the support of all parents in maintaining high standards and a caring, learning community.

At Lynch Hill, children learn to relate to others and take responsibility for their actions. Good relationships are seen as fundamental in forming positive pupil attitudes and the whole school community is encouraged to share in this process. As a Rights Respecting School, in each class, staff and pupils work together to agree a class charter, which highlights everyone’s rights and responsibilities in accordance with the UN Charter of the Rights of the Child.

We try to involve parents at the earliest stage with any concerns over behaviour or learning. The staff exercise the same kind of control over the pupils as that of a careful and reasonable parent. It is considered very important that teaching and learning takes place in a calm atmosphere.

Teachers have reward systems and continually emphasise and encourage responsible behaviour and positive attitudes to others and to work. Praise awards are given weekly to recognise individual achievements.

Please click here to download the ‘Behaviour and Discipline’ policy.

To view our Exclusions policy, please click here

Parental/Visitor Behaviour Policy

The vast majority of parents and other visitors to our school are supportive of the school. Occasionally, however, a negative attitude is expressed in an aggressive, verbally abusive or physically abusive way towards these members of the school community which is unacceptable and will not be tolerated. The school requires its teachers and other members of staff to behave professionally in these difficult situations, attempting to defuse the situation wherever possible, and to seek the involvement of other members of staff as appropriate. However, all teachers and members of staff have the right to work without fear of harassment, violence, intimidation or abuse. The school expects parents and other visitors to always behave in a reasonable way towards all members of the school community. This policy outlines the steps that will be taken where behavior is unacceptable.

To download the Unnaceptable Behaviour leaflet for parents click here

To download the Unacceptable Behaviour policy click here

Positive Handling Policy

At Lynch Hill School Primary Academy, the safety of pupils is paramount. For this reason, staff have a duty to intervene in order to prevent pupils from hurting themselves or others. If a member of staff ever needs to intervene physically they will follow the school’s Positive Handling Policy. 

Physical intervention or positive handling should be limited to emergency situations and used only in the last resort. Section 93 of the Education and Inspections Act 2006 enables school staff authorised by the Headteacher, to use such force, as is reasonable in the circumstances, to prevent a pupil from:

  • Committing an offence
  • Causing personal injury to, or damage to the property of, any person (including the pupil himself)
  • Engaging in any behaviour prejudicial to the maintenance of good order and discipline at the school or among its pupils, whether during a teaching session or otherwise.

Download the complete Positive Handling policy here

Attendance and Sickness Absence

We place great emphasis on attendance, as it is crucial to effective learning and the continuity of a child’s learning experiences. We believe that children can only learn effectively if they attend school regularly.

Children should never be absent from school without a good reason. All absences should be covered by a note, a telephone call, or an email from the parent. Most absences can then be authorised. 

The school particularly aims to address the issue of ‘condoned truancy’ in which parents support a young child’s non-attendance at school by offering excuses covered by a written note. Positive reinforcements are used as an incentive for children to attend regularly and we actively encourage their parents to feel positive about the school.

A parent may request Special Leave of Absence for their child of up to 10 school days in their time at primary school. This must be requested in advance and authorised by the Principal using the appropriate form from the school office. This is not an entitlement, and the school actively discourages extended absences from school other than for genuine illness. Slough Borough Council monitors attendance regularly and fixed penalty fines are given to parents of children who do not attend regularly enough. Parents of children who are regularly late for school will also be fined.

Legislation now makes it clear that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. Headteachers no longer have the discretion to allow any time for a family holiday or to agree to extended leave for parents to visit their country of origin. While we appreciate that it can be more expensive to go away in the holiday periods, this ultimately means losing valuable school time. If your child is absent from school due to a holiday which has not been agreed, this will be classified as an unauthorised absence, and you may be fined or legal action taken against you.

Lynch Hill regularly reports to parents during the school year on their child’s rate of attendance. We aim to achieve a whole school attendance rate in line with the national average, which currently stands at 95%. Attendance below 90% is unacceptable and we work closely with the Slough Attendance Officer in monitoring such situations. Our annual attendance figures are monitored by the Department for Education (DfE) and OFSTED and published along with rates of authorised and unauthorised absences. 

For more information about attendance legislation, please click here

Please click here to download the complete Attendance policy document.

Equalities and Cohesion

We value the individuality of all our students, and are committed to giving every student the opportunity to achieve the highest of standards. Within this ethos of achievement, we do not tolerate bullying and harassment of any kind.

We actively tackle discrimination against those with a disability, racial discrimination including discrimination based on religion or belief/non-belief, and harassment and discrimination based on gender or sexual orientation.

We are committed to the promotion of equal opportunities and good relations between and amongst all. We aim to ensure that Lynch Hill School Primary Academy promotes the individuality of all our pupils, irrespective of ethnicity, attainment, age, disability, gender, religion, belief/non-belief or background.

We are committed to ensuring that positive action is taken where necessary to redress the balance of inequality that may exist. Based on this our School’s admissions policy is equally open to pupils of all groups. Within the context of Lynch Hill Primary School Academy, we aim to positively transform individual and shared circumstances, perceptions, attitudes and relations. We aim to reflect the diversity of our local community and society and ensure that the education we offer reduces the chances of social divisions and parallel lives by recognising, celebrating and valuing different backgrounds, lifestyles and identities.

We believe that these commitments are as important in the context of a school with limited ethnic diversity as in a school with a diverse population whatever that diversity may be.

Lynch Hill School Primary Academy pays due regard to the Public Sector Equality Duty.

To view or download a full copy of our Equalities and Cohesion Policy, please click here

e-Safety Policy

The e-safety policy highlights the need to educate pupils about the benefits and risks of using technology (phones, computers and tablets), and provides safeguards and awareness for users to enable them to control their online experience.

Download the full policy here


Lynch Hill has a policy on the use of photographs, to ensure the privacy and safety of pupils at the school:

  • Where pupils are named, only their first names are disclosed;
  • Where a pupil is named, no photograph of that pupil is displayed;
  • Where a photograph is used that shows a pupil, no name will be displayed.

By observing these points, the school ensures that visitors to the website cannot link images of pupils to names of pupils. When choosing photographs for the website, the school is mindful of the way pupils may appear in them, and will not include images that are in any way inappropriate.

The school follows a policy of seeking parental consent before using images, which show pupils on the website. No other private information about pupils is ever published on the website, such as surnames or contact details, unless explicit consent is given by the parents.

Video Recording

Parents are free to use cameras and videos at school events. As the images are for personal use the Data Protection Act does not apply. To ensure parents are aware of their responsibilities with images, they will be reminded of how to use recorded material appropriately.

Other Policies